Business Name

Proof of Identity

• Commercial register

Business Address

Proof of Local Address

• Commercial register showing local address
• Utility bill
• Tax notice
• Rent receipt
• Title deed
​

Commercial Registry Number

Proof of Identity

• Commercial register

Business Name

Proof of Identity

Commercial registry or equivalent

Business Address

​(May be anywhere in the world)
​

Proof of Address

Business ID Number
(ABN if registered in Australia)

Proof of Business ID

Commercial registry or equivalent

Business Name

Proof of Identity

Excerpt from company book or registration

Business Address

​(Must be within Austria)
​

Proof of Austrian Address

Name of Authorized Representative

Proof of Identity

Business Name

No documentation required*

Business Address
Must be within locality or region covered by the phone number’s prefix; a PO Box is not acceptable where a local address is required.
​

Proof of Local Address

- Excerpt from the commercial register showing local address
- Utility bill
- Tax notice
- Rent receipt
- Title deed
​

Business Name

Proof of Identity

Excerpt from the commercial register (extrait BCE)

Business Address

​(May be anywhere in the world)
​

Proof of Address

Business Registration Number

Proof of Business Registration Number

Excerpt from the commercial register (extrait BCE)

VAT number

(or business registration number if VAT number not available)

NA

NA

Business Name

No documentation required*

Business Address

​Must be within Benin
​

Proof of Benin Address

- Excerpt from the commercial register showing the Benin address
- Utility bill
- Tax notice
- Rent receipt
- Title deed
​

Business Name

No documentation required*

Business Address

​Must be within Bosnia and Herzegovina

Proof of Benin Address

- Excerpt from the commercial register showing the Bosnia and Herzegovina address
- Utility bill
- Tax notice
- Rent receipt
- Title deed
​

Business Name

Proof of Identity

Excerpt from the commercial register

Business Address

​(Must be within Brazil)
​

Proof of Brazilian Address

Business Name

Proof of Identity

Excerpt from the commercial register

Business Address
​

Must be within locality or region covered by the phone number's prefix; a PO Box is not acceptable where a local address is required.

Proof of Local Address

- Excerpt from the commercial register
- Utility bill
- Tax notice
- Rent receipt
- Title deed

Unified Identification Code

No documentation required

Seat of Address of Registration

No documentation required

Email Address

No documentation required

NA

NA

NA

Business Name

Proof of Identity

Excerpt from the commercial register

Business Address

​​(Must be within Chile)
​​

Proof of Chilean Address

Business Name

Proof of Identity

Excerpt from the commercial register

Business Address

​(Must be within Colombia)
​

Proof of Brazilian Address

Business Name

Proof of Identity

Excerpt from the court register showing name of Authorized Representative

Business Address

​Must be within locality or region covered by the phone number’s prefix; a PO Box is not acceptable where a local address is required.

Proof of Local Address

- Court register showing local address
- Utility bill
- Tax notice
- Rent receipt
- Title deed
​

Company Registration Number

Proof of Company Registration Number

Excerpt from court register showing company registration number, e.g., Matični Broj poslovnog Subjekta (MBS)

Name of Authorized Representative

Proof of Identity

- National ID
- Passport
- Residence permit
​

Business Name

Proof of Identity

Excerpt from the business register

Business Address
​

(May be anywhere in the world)
​

NA

NA

Business ID Number

NA

NA

Name of Authorized Representative

Proof of Identity

- Government issued ID
- Passport
​

Authorization of Authorized Representative

Proof that representative is authorized to act on behalf of the business

- Power of attorney
- Other documentation showing the individual is a director or country manager for the business
​

Address of Authorized Representative

NA

NA

Business Name

NA

NA

Business Address

(Must be within Denmark)

NA

NA

Business Name

Proof of Identity

Excerpt from the commercial register

Business Address
​

Must be within locality or region covered by the phone number’s prefix; a PO Box is not acceptable where a local address is required.

Proof of local address

Excerpt from the commercial register showing local address
Utility bill
Tax notice
Rent receipt
Title deed
​

Business Name

Proof of Identity

Excerpt from commercial register

Business Address

​Must be within locality or region covered by the phone number’s prefix; a PO Box is not acceptable where a local address is required.

Proof of local address

Excerpt from the commercial register showing local address
Utility bill
Tax notice
Rent receipt
Title deed
​

Name of Authorized Representative

Proof of Identity

Government-issued ID
Passport
​

Authorization of Authorized Representative

Proof that representative is authorized to act on behalf of the business

Excerpt from commercial register showing name of Authorized Representative

Business Name

Proof of Identity

Extract from the commercial register

Business Address

​(May be anywhere in the world)
​

NA

NA

Business Name

NA

NA

Business Address

​(May be anywhere in the world)
​

NA

NA

Business Name

Proof of Identity

Excerpt from the commercial register (Extrait K-bis) showing name of Authorized Representative

Business Address
​
​(Must be within France)

Proof of French Address

- Excerpt from the commercial register showing French address
- Utility bill
- Tax notice
- Rent receipt
- Title deed
​

Business Registration Number

Proof of Business Registration Number

Excerpt from the commercial register (Extrait K-bis)

Name of Authorized Representative

Proof of Identity*

- Government-issued ID
- Passport
- Residence permit
​

Business Name

Proof of Identity

Excerpt from the commercial register (Handelsregisterauszug)

Business Address
​
​(Must be within Germany)

Proof of German Address

Excerpt from the commercial register (Handelsregisterauszug) showing matching address

German VAT Number

NA

NA

Business Registration Number

Proof of Business Registration Number

Excerpt from the commercial register (Handelsregisterauszug) showing Business Registration Number

Business Name

Proof of Identity

Business registration
Certificate of Incorporation
​

Business Address
​

May be anywhere in the world

No documentation required

Incorporation Date (corporate entities) or Registration Date (partnerships or unincorporated entities)

No documentation required

Business Name

No documentation required*

Business Address

​Must be within locality or region covered by the phone number’s prefix; a PO Box is not acceptable where a local address is required.

Proof of Local Address

- Excerpt from the commercial register showing local address
- Utility bill
- Tax notice
- Rent receipt
- Title deed
​

Business Name

Proof of Identity

Business Registration Certificate

Business Address

Proof of Address (must show name to demonstrate addressee is business)

Correspondence with government departments (no more than 3 months old):
- Business Registration Certificate
​
Correspondence with banks or financial institutions (no more than 3 months old):
- Bank statement
- Credit card account statement
​
Correspondence with public utilities (no more than 3 months old):
- Electricity bill
- Water bill
- Gas bill
​
Correspondence with operators of public telecommunications services:
- Mobile telecommunications service bill
- Fixed telephone service bill
- Internet access service bill
- Pay TV service bill
​

Business Registration Number

Proof of Business Registration number

Business Registration

Business Name

NA

NA

Registered Seat

NA

NA

Business Address
​
​
​(Must be within Hungary)

Proof of Hungarian Address

- Extract from the commercial register or business registration showing Hungarian address
- Utility bill
- Tax notice- Rent receipt
- Title deed
​

Invoicing Address
(If different)
​

NA

NA

Business Registration Number

NA

NA

Contact Information
(business email or mailing address)
​

NA

NA

Business Name

Proof of Business Name

Business Registration

Business Address
​
​Must be within locality or region covered by the phone number's prefix; a PO Box is not acceptable where a local address is required.

Proof of Local Address

- Business registration
- Utility bill
- Tax notice
- Rent receipt
- Title deed
​

Name of Authorized Representative

Proof of Identity

National ID for Indonesian citizens
Passport for non-Indonesians
Residence Permit (KITAP/KITAS) for-non Indonesians

Business Name

Proof of Identity

Business Registry

Business Address
​
​(Must be within Ireland)

NA

NA

NA

NA

NA

Business Name

NA

NA

Business Address
​
​(May be anywhere in the world)

Proof of Address

- Business registry showing the address
- Utility bill
- Tax notice
- Rent receipt
- Title deed
​

VAT
​
​(or Business Registration ID, if VAT is unavailable)

NA

NA

Name of Authorized Representative

Proof of Identity

- Government-issued ID (must include the ID number, issuing authority, and issue date)
- Passport (must include the ID number, issuing authority, and issue date)
​

Date of Birth of Authorized Representative

NA

NA

Place of Birth of Authorized Representative

NA

NA

Fiscal Code of Authorized Representative
​
​(Tax ID or equivalent such as Social Security Number in the US)

NA

NA

Nationality of Authorized Representative

NA

NA

Business Name

Proof of identity

Excerpt from the commercial register showing the name of an authorized representative

Business Address
​
​Must be within the locality or region covered by the phone number’s prefix. A PO Box is not acceptable where a local address is required.

Proof of local address

- Excerpt from the commercial register showing local address
- Utility bill
- Tax notice
- Rent receipt
- Title deed
​

Name of Authorized Representative

Proof of identity*

Government-issued ID
Passport

Business Name

Proof of Identity

Business registration

Business Address
​
​(May be anywhere in the world)

NA

NA

Business Registration Number

Proof of Business Registration Number

Business registration

Business Name

No documentation required*

Business Address
​
​Must be within Macao

Proof of Macao Address

- Excerpt from the commercial register showing the Macao address
- Utility bill
- Tax notice
- Rent receipt
- Title deed
​

Business Name

No documentation required*

Business Address
​
​Must be within Mali

Proof of Mali Address

- Excerpt from the commercial register showing the Mali address
- Utility bill
- Tax notice
- Rent receipt
- Title deed
​

Business Name

Proof of Identity

Business registration

Business Address

​Must be within locality or region covered by the phone number's prefix; a PO Box is not acceptable where a local address is required.

Proof of Local Address

- Business registration showing local address
- Recent utility bill
- Recent government communication
​

Business Name

No documentation required*

Business Address
​
​Must be within Namibia

Proof of Namibia Address

- Excerpt from the commercial register showing the Namibia address
- Utility bill
- Tax notice
- Rent receipt
- Title deed
​

Business Name

NA

NA

Business Address
​
​(May be anywhere in the world)

NA

NA

Business Name

Proof of Identity

- Excerpt from the commercial register
- Business registration
​

Business Address

​Must be in New Zealand
​

Proof of Local Address

- Excerpt from the commercial register showing the local address
- Business registration showing the local address
- Utility bill
- Tax notice
- Rent receipt
- Title deed

Business Name

Proof of Identity

Business registration

Business Address
​
​(May be anywhere in the world)

Proof of Address

- Business registration showing the address
- Utility bill
​

Business Registration Number

Proof of Identity

Business registration

Name of Authorized Representative

Proof of Identity

- Government-issued ID with picture
- Passport
​

Authorization of Authorized Representative

Proof that representative is authorized to act on behalf of the company

- Power of attorney
- Other official documentation such as the commercial registry identifying the person as a country manager and an authorized representative
​

Business Name

Proof of Business Name

Business registration (Certificado de Registro Público) showing name of authorized representative or legal representative

Business Address
​
​
​Must be within locality or region covered by the phone number’s prefix; a PO Box is not acceptable where a local address is required.

Proof of Local Address

- Business registration (Certificado de Registro Público) showing local address
- Utility bill
- Tax notice
- Rent receipt
- Title deed
​

Name of Authorized Representative or Legal Representative

Proof of Identity

- National Identity Document (Cedula de Identidad) for Panamanian citizens or residents
- Passport for foreign citizens that are non-residents
​

Letter of Declaration

A letter signed by the customer stating that the customer certifies that the information presented is true

Signed Letter of Declaration*

Business Name

Proof of Identity

- Certificate of registration of business name
- Department of Trade & Industry Phillipines
- Certificate of Registration from Securities and Exchange Commission Philippines
​

Business Address
​
​Must be within locality or region covered by the phone number's prefix; a PO Box is not acceptable where a local address is required

Proof of local address

Mayors permit showing local address

Business Registration Number

Proof of Registration Number

Certificate of registration showing the business registration number

Business Name

Proof of Identity

Excerpt from a relevant business register (for example, the National Court Register or business activity register)

Business Address
​
​(May be anywhere in the world)

NA

NA

Business Registration Number

Proof of Business Registration Number

Excerpt from a relevant business register such as:
- National ID (REGON)
- National Tax ID (NIP)
- National Court Register (KRS)
- Business activity register
​

Name of Authorized Representative

NA

NA

Authorization of Authorized Representative

Proof that representative is authorized to act on behalf of the company

- Power of attorney
- Other official documentation identifying the person as an authorized representative (for example, a commercial registry identifying the individual as a country manager)
​

Business Name

Proof of Identity

Excerpt from the commercial register

Business Address
​
​(Must be within Portugal)

Proof of Portuguese Address

Excerpt from the commercial register showing Portuguese address

Business Tax Number
​
​(for example, VAT)

Proof of Business Tax Number

Government-issued ID showing tax number

Business Name

NA

Business Contact Email

NA

Business Website

NA

Business Address
​
​(May be anywhere in the world)

NA

Business Registration Number

NA

Business Registration Type

NA

Operating Regions

NA

Industry

NA

Opt-in / Call-to-Action

1. This field should describe how and when a consumer opt-in to the campaign, therefore giving consent to the sender to receive their messages.The call-to-action must be explicitly clear and inform end users of the campaign. If multiple opt-in methods can be used for the same, please list them all.

2. If you indicate that a website is used for opt-in, please provide a link to website. Website needs to have Privacy Policy and Terms of Service.

3. If you indicate that opt-in is collected through a paper form or behind a login, please provide a hosted link to image of your opt-in form.

OPT-IN FOR TEXT MESSAGES:

Would you like to Opt-in to receive text messages about jobs at [Company Name]? Please answer with Yes or No. (required)

Sample Messages

1. Sample messages should reflect actual messages to be sent under campaign and indicate templated fields with brackets.

2. Ensure that at least one sample message includes your business name.

3. Ensure consistency with use case and campaign description.

4. Include opt-out language to at least 1 sample message

1. Hey {{profile.first_name}}! This is {{recruiter.first_name}} with [company name]. We've reviewed your application for {{position}} and would like to schedule a phone interview!

Look forward to hearing from you!

- {{recruiter.first_name}}

Reply STOP to opt-out

2. Hi {{ profile.first_name }}, Thank you for applying to careers at [company name]! We've received your application and will be in touch shortly after reviewing it. We appreciate your interest in working with us! If you have questions, feel free to text back on this number to reach us quickly!

Reply STOP to unsubscribe.

Link to your company’s career site

How can your applications be accessed?

https://boards.greenhouse.io/grayscale

Link to hosted image of opt-in question

How to find the URL (link) of a page or image

- Google users

- Microsoft users

https://drive.google.com/file/d/1Nv2nSulYavR1OY2zqgIFF3Jq33oLN-2H/view

Web Privacy Policy

Privacy Policy needs to include a statement of non-sharing for mobile numbers, message frequency, and “message and data rates may apply” disclosure.

Privacy Policy template available here.

https://grayscaleapp.com/about/privacy-policy/

Web Terms of Use/Terms & Conditions

Provide publicly accessible terms of service.

Terms of Service template available here.

https://grayscaleapp.com/about/terms-of-use/

Example Verbiage:

Text Messages

We may send text messages you have consented to receive. Message frequency may vary. You can cancel text messages at any time by texting "STOP". After you send "STOP", we may send you an additional text message to confirm that you have been unsubscribed. You will no longer receive text messages from that phone number, or from any member of our team. If at any time you have questions about the text messages, text "HELP". After you send "HELP" we will respond with instructions on how to use our service as well as how to unsubscribe. Message and data rates may apply.

Business Name

Proof of Identity

- Trade registry certificate
- Fiscal registration/VAT certificate
- Excerpt from the commercial or trade registry
​

Business Address
​
​Must be in Romania

Proof of Romanian Address

- Excerpt from the commercial or trade registry showing Romanian address
- Utility bill
- Tax notice
- Rent receipt
- Title deed
​

Trade Registry Number or Fiscal Number
​
​(for example, VAT)

Proof of Trade Registry or Fiscal Number

- Trade registry certificate
- Fiscal registration/VAT certificate
- Excerpt from the commercial or trade registry
​

Name of Authorized Representative

Proof of Identity

- Passport
- Identity card
- Romanian Residence or labor permit
​

Authorization of Representative

Proof that representative is authorized to act on behalf of the business

- Power of attorney
- Other documentation showing the individual is a director or country manager for the business
​

Date of Birth of Authorized Representative

No documentation required

Address of Authorized Representative

Proof of Address*

- Government-issued ID
- Passport
- Romanian Residence or labor permit
​

Series, Number, and Expiry of Identity Document of Authorized Representative

Proof of Series, Number, and Expiry of Identity Document

- Passport
- Identity card
- Residence or labor permit
​

Business Name

Proof of Identity

Business registration

Business Address
​
​(May be anywhere in the world)

NA

NA

Registered Seat

Proof of Registered Seat

Business registration

Business Registration Number

Proof of Business Registration Number

Business registration

Name of Authorized Representative

Proof of Identity

Government-issued IDPassport

Authorization of Authorized Representative

Proof that representative is authorized to act on behalf of the company

- Power of attorney
- Other documentation showing the individual is a director or country manager for the business

Business Name

No documentation required

Business Address
​
​Must be within locality or region covered by the phone number's prefix; a PO Box is not acceptable where a local address is required.

Proof of Local Address

- Excerpt from the commercial register showing the local address
- Utility bill
- Tax notice
- Rent receipt
- Title deed
​

Business Name

Proof of Identity

- Business registration
- Certified photocopy of business letterhead or other similar document containing the Business Registration Number so the business registration can be verified in reference to this document
​

Business Address
​
​(Must be within South Africa)

Proof of South African Address

- Bank statement
- Municipal rates or tax invoice
- Recent telephone account statement
- New motor vehicle license
​

Name of Authorized Representative

Proof of Identity

Government-issued ID (must include photo, full name, and identity number)

Address of Authorized Representative

NA

NA

Identity Number of Authorized Representative

Proof of Identity Number

Government-issued ID (must include photo, full name, and identity number)

Nationality of Authorized Representative

NA

NA

Business Registration Number

Proof of Business Registration Number

- Business registration
- Certified photocopy of business letterhead or other similar document containing the Business Registration Number to verify the business registration

Business Name

Proof of Identity

Business registration

Spanish Fiscal Identification NumberCIF
​
​(Código de Identificación Fiscal)

Proof of Spanish Fiscal Identification Number

Business registration

Business Address
​
​(Must be within Spain)

Proof of Address

- Business registration showing address
- Utility bill
- Tax notice
- Rent receipt
- Title deed

NA

NA

NA

Business Name

Proof of Identity

Excerpt from the commercial or official business register

Address of Registered Office
​
​(May be anywhere in the world)

Proof of Registered Office Address

Excerpt from the commercial or official business register

Unternehmens-Identifikationsnumber (UID) for Swiss entities

NA

NA

Business Name

Proof of Identity

Excerpt from Commercial Register showing the name of the legal representative

Business Address
​
​Must be within locality or region covered by the phone number’s prefix; a PO Box is not acceptable where a local address is required.

Proof of Thailand address

- Excerpt from the commercial register showing the Thai address
- Utility bill
- Tax notice
- Rent receipt
- Title deed
​

Name of Legal Representative

Proof of Identity

Thai Government Issued ID Card

ID Number of the Legal Representative

Proof of Identity Number

Thai Government Issued ID Card

Business Name

No documentation required*

Business Address
​
​Must be within Tunisia

Proof of Tunisia Address

- Excerpt from the commercial register showing the Tunisia address
- Utility bill
- Tax notice
- Rent receipt
- Title deed
​

Business Name

No documentation required*

Business Address
​
​Must be within Uganda

Proof of Uganda Address

- Excerpt from the commercial register showing the Uganda address
- Utility bill
- Tax notice
- Rent receipt
- Title deed
​

Business Name

Proof of Identity
​
(Documentation is required for businesses not using a UK Companies House Registration Number)
​

Excerpt from the commercial register

Registration Authority

Proof of Identity
​
(Documentation is required for businesses not using a UK Companies House Registration Number)
​

Excerpt from the commercial register

Business Registration Number (CRN)

Proof of Identity
​
(Documentation is required for businesses not using a UK Companies House Registration Number)
​

Excerpt from the commercial register

Business Website

NA

NA

Business Address
​
​(Must be a valid address. May be anywhere in the world)

NA

NA

Emergency Address
(if different from Business Address)
​
​(Must be a valid address. May be anywhere in the world)

NA

NA

Authorized Representative’s* Name

NA

NA

Authorized Representative’s Phone Number
​
​This must be a valid mobile number only where the customer can be reached.

NA

NA

Authorized Representative’s Work Email

NA

NA

Business Name

NA

Business Contact Email

NA

Business Website

NA

Business Address
​
​(May be anywhere in the world)

NA

Business Registration Number

NA

Business Registration Type

NA

Operating Regions

NA

Industry

NA

Opt-in / Call-to-Action

1. This field should describe how and when a consumer opt-in to the campaign, therefore giving consent to the sender to receive their messages.The call-to-action must be explicitly clear and inform end users of the campaign. If multiple opt-in methods can be used for the same, please list them all.

2. If you indicate that a website is used for opt-in, please provide a link to website. Website needs to have Privacy Policy and Terms of Service.

3. If you indicate that opt-in is collected through a paper form or behind a login, please provide a hosted link to image of your opt-in form.

OPT-IN FOR TEXT MESSAGES:

Would you like to Opt-in to receive text messages about jobs at [Company Name]? Please answer with Yes or No. (required)

Sample Messages

1. Sample messages should reflect actual messages to be sent under campaign and indicate templated fields with brackets.

2. Ensure that at least one sample message includes your business name.

3. Ensure consistency with use case and campaign description.

4. Include opt-out language to at least 1 sample message

1. Hey {{profile.first_name}}! This is {{recruiter.first_name}} with [company name]. We've reviewed your application for {{position}} and would like to schedule a phone interview!

Look forward to hearing from you!

- {{recruiter.first_name}}

Reply STOP to opt-out

2. Hi {{ profile.first_name }}, Thank you for applying to careers at [company name]! We've received your application and will be in touch shortly after reviewing it. We appreciate your interest in working with us! If you have questions, feel free to text back on this number to reach us quickly!

Reply STOP to unsubscribe.

Link to your company’s career site

How can your applications be accessed?

https://boards.greenhouse.io/grayscale

Link to hosted image of opt-in question

How to find the URL (link) of a page or image

- Google users

- Microsoft users

https://drive.google.com/file/d/1Nv2nSulYavR1OY2zqgIFF3Jq33oLN-2H/view

Web Privacy Policy

Privacy Policy needs to include a statement of non-sharing for mobile numbers, message frequency, and “message and data rates may apply” disclosure.

Privacy Policy template available here.

https://grayscaleapp.com/about/privacy-policy/

Web Terms of Use/Terms & Conditions

Provide publicly accessible terms of service.

Terms of Service template available here.

https://grayscaleapp.com/about/terms-of-use/

Example Verbiage:

Text Messages

We may send text messages you have consented to receive. Message frequency may vary. You can cancel text messages at any time by texting "STOP". After you send "STOP", we may send you an additional text message to confirm that you have been unsubscribed. You will no longer receive text messages from that phone number, or from any member of our team. If at any time you have questions about the text messages, text "HELP". After you send "HELP" we will respond with instructions on how to use our service as well as how to unsubscribe. Message and data rates may apply.